Upload, Organize, and Search School Documents
Organize school files into folders, move or rename them, and search across the library.
For School administrators, Accountants, Teachers, Staff. Updated 2026-08-08.
Overview
Documents provides school file storage with folders, drag-and-drop or a Move dialog between folders, and a search box that activates once at least two characters are typed. Uploaded files are limited to 25MB each.
Visibility is scoped per user: ADMIN and SUPPORT, and anyone holding the “edit document” permission or the “delete document” permission, see every file and folder in the school.
Everyone else only sees files and folders they created, files linked to them (or, for a parent, linked to their ward), or files explicitly shared with them — matched by the document:self_read/self_create/self_update/self_delete permissions.
Before you start
- Enable Documents
- Use a file within the 25MB size limit
Steps
- Open Documents
- Create or select a folder
- Select Upload and choose the file
- Drag files between folders, or use the Move dialog
- Use Search to find a document later
Common problems
A file upload fails
Confirm the file is 25MB or smaller and that the upload completed over a stable connection.
A folder action fails with Folder not found
The folder may have been deleted or moved; refresh the document list and try again.
A file or folder that should be visible is missing from the list
Without the “edit document” permission or the “delete document” permission, a user only sees documents they created, that are linked to them (or their ward, for a parent), or that were explicitly shared with them; ask the owner to share it or grant broader document permissions.