Create a PTA Dues, Fundraising or Donation Drive Campaign
On PTA & Fundraising select New campaign, choose a type (PTA dues, Fundraising, Donation drive), set target and dates; PTA dues campaigns need the amount each student owes.
For School administrators, Accountants, Directors and proprietors. Updated 2026-10-09.
Overview
PTA & Fundraising tracks campaigns. Select New campaign and enter a Name (3 to 120 characters), Type, Status, Target (GH₵, optional; leave empty for no target), Starts and Ends dates, and a Description. Types: PTA dues (a fixed amount asked of each student, so "Dues for each student (GH₵)" is required), Fundraising, and Donation drive.
Status can be Open (Active, takes payments), Not started (Draft) or Closed. The end date cannot be before the start date.
Payments can only be recorded on Open campaigns: a Not started campaign says "Activate this campaign before recording money." and a closed one says "This campaign is closed." Pledges can be added to Open or Not started campaigns, but not closed ones.
Once any money has been recorded the campaign Type can no longer be changed ("The type cannot be changed once money has been recorded"). Edit a campaign from its detail drawer to change name, target, dues, dates or status; set it to Closed when finished.
The page shows cards for Raised so far, Target of open campaigns, Pledged not yet paid and Open campaigns, filters (All, Open, Not started, Closed) and search. Creating needs the “add fundraising” permission and editing the “edit fundraising” permission (Admin and Accountant); Directors can only view.
Before you start
- The “add fundraising” permission permission (Admin or Accountant)
Steps
- Open PTA & Fundraising
- Select New campaign
- Enter the Name and choose the Type
- For PTA dues, enter Dues for each student (GH₵)
- Optionally set Target, Starts, Ends and Description
- Keep Status as Open to start collecting, or choose Not started
- Select Create campaign
Common problems
Create campaign is disabled or says "Enter the amount each student is asked for."
PTA dues campaigns require a positive Dues for each student amount. Fundraising and Donation drive types do not.
I cannot change the campaign type
Type is locked after the first payment is recorded. Create a new campaign of the right type instead.
Error "The end date cannot be before the start date."
Choose an Ends date on or after Starts.
Record payment is missing on a campaign
Only Open campaigns accept payments. Edit the campaign and set Status to Open.