Log and manage staff training records
Add training on My Performance > My training or Appraisals & Training > Training with title, type, dates, hours, cost and certificate link. Completed trainings cannot start in the future.
For Teachers, Staff, Accountants, School administrators, HR managers. Updated 2026-10-09.
Overview
Click Add training. Fields: Training (title, 3 to 160 characters, e.g. "Differentiated instruction workshop"), Type (Workshop, Course, Conference, Certification, Other), Provider (optional, e.g.
"GES, British Council"), Start date, End date (optional), Hours (0 to 2000), Cost (GH₵, optional), Status (Planned, Completed, Cancelled), Certificate link (optional, must start with http or https) and Notes.
HR users with the “add training” permission also choose the Staff member (the staff member is notified "Training recorded for you"); staff with training:self can only add records for themselves ("You can only add training for yourself.").
Rules: the end date cannot be before the start date, and a Completed training cannot start in the future: "A completed training cannot start in the future.
Mark it as planned instead." Editing and deleting: staff can change or remove only records they added for themselves ("You can only change training records you added yourself."); users with the “edit training” permission can change any record (toast "Training removed" on delete after confirming "Remove this training?").
Managers (the “view training” permission) see all staff training with search, year, status and type filters. Only Completed records count in hours, cost and "staff trained" figures.
Before you start
- training:self for own records; the “add training” permission/update for other staff
Steps
- Open My Performance > My training (or Appraisals & Training > Training > Training records).
- Click Add training.
- Enter the Training title, Type, Provider and dates.
- Enter Hours and optional Cost and Certificate link.
- Choose the Status: Completed, Planned or Cancelled.
- HR only: choose the Staff member, then save.
Common problems
"A completed training cannot start in the future. Mark it as planned instead."
Set Status to Planned for future sessions, then edit it to Completed afterwards.
The certificate link is rejected.
Use a full web address starting with http:// or https://.
I cannot edit a training record HR added for me.
Staff can edit only records they created themselves. Ask HR (the “edit training” permission) to change it.