Alumni Overview Statistics and Access by Role
Stat cards show directory size, consent rate, open requests and approvals waiting; the Overview tab charts alumni by graduation year and country. Admins manage; Directors view.
For School administrators, Directors and proprietors. Updated 2026-10-09.
Overview
The Alumni network page header cards show Alumni in the directory (with how many are on the public page), Agreed to be contacted (percentage and count), Open requests (documents to prepare) and Waiting for approval (people who joined online).
The Overview tab charts "Alumni by year they finished" (the latest 15 years) and "Where they live" (top 10 countries). Self-registrations awaiting approval are not counted in the directory totals.
Access: the “view alumni” permission (view directory, requests, stats and copy link) is held by Admins and Directors; the “add alumni” permission (add alumnus, suggest from graduates) and the “edit alumni” permission (edit, publish, approve, remove, process requests) are held by Admins. All changes are written to the audit log.
Teachers, accountants, parents and students do not see Alumni.
Before you start
- The “view alumni” permission permission
Steps
- Open Alumni
- Read the stat cards at the top
- Select the Overview tab for charts by graduation year and country
Common problems
Director cannot add or edit alumni
Directors have view-only access (the “view alumni” permission). An Admin must create or update records.
The numbers do not include people who just registered online
Online registrations are counted under Waiting for approval until an Admin approves them.
Charts are empty
Charts use the graduation year and country on each alumni record. Fill in those fields when adding or editing alumni.