Run and Export the Attendance Report
Reports > Attendance Reports filters by year, term, dates, class and status and offers Export PDF and Download CSV.
For School administrators, Teachers, Directors and proprietors. Updated 2026-10-09.
Overview
The report lives at https://portal.myschoolgh.com/reports/attendance inside Reports (sidebar: Reports > Attendance Reports, shown for the “view reports” permission). Filters: Academic year and Academic term (the current term is preselected), From and To dates, Class and Attendance status (Present, Absent, Late, Excused). Reset clears dates, class and status.
The page shows a summary with attendance rate and record counts, an Attendance Trend chart, an Attendance Status Mix chart and Attendance by Class, plus insight cards (attendance rate share, most logged class, status mix) and a records table with date, student, class, term and status. Buttons: Export PDF and Download CSV.
Teachers see only classes where they are the class teacher. Report numbers match saved register records, including draft sheets, so finalize registers first if you want a stable report. This report covers student registers; staff clock-in history is in the Attendance History tab with Staff logs.
Before you start
- The “view reports” permission for the Reports menu and the “view attendance” permission for data
- Registers saved for the period
Steps
- Open Reports > Attendance Reports
- Confirm the Academic year and Academic term
- Optionally set From and To dates, Class and Attendance status
- Review the summary and charts
- Select Export PDF or Download CSV
- Use Reset to clear filters
Common problems
The report shows zero records
The current term may have no saved registers, or the class and date filters exclude them. Change the term or clear filters.
Reports menu is missing
The role lacks the “view reports” permission. An admin can grant it.
Teacher sees fewer classes than expected
Teachers are limited to classes they teach as class teacher.