Group Team: Give Staff Access to Different Campuses With Different Roles
Add anyone from any campus to the group team, then choose per campus whether they have access, what their role is there and what they can do.
For School administrators. Updated 2026-10-09.
Overview
Campus Group > Group team lists everyone who can work across campuses with a role badge and a chip per campus showing their role there. Add to team picks a person who already works at any campus (accountant, teacher, employee, HR, transport, bookstore, health, director or administrator).
Administrators can be a Group manager (runs the whole group portal and is an administrator at every campus) or Campus staff; everyone else is Campus staff. Click Manage access to open the person's drawer with one tab per campus. At the person's home campus you can adjust permissions.
At another campus choose Give access, pick their role there (for example Accountant at campus A and Employee at campus B) and adjust their permissions with the checkbox cards, starting from that role's defaults, then Save changes. Remove access stops them using that campus.
Campus staff switch campus from the campus strip and only see campuses assigned to them; they cannot open the group pages. Only the group owner can add people, change roles or remove access. Removing someone from the team switches off all their campus accounts.
Staff entering another campus use a campus account created for them, so pages that need a teacher or employee record may be empty until that record exists.
Steps
- Open Campus Group > Group team and click Add to team
- Choose the campus they work at, then the person, and the group role if they are an administrator
- In the drawer, pick a campus tab and click Give access
- Choose their role at that campus and adjust permissions, then Save changes
- Use Remove access to take a campus away
Common problems
A member cannot be given a non-administrator role at another campus
Group managers are administrators at every campus. Change them to Campus staff first.
Campus staff cannot open the Campus Group pages
That is intended. They only switch between assigned campuses from the strip.
Only the owner can change access
Adding people and changing roles are owner-only. Managers can view the team.