Start, Edit, Cancel, End and Delete a Meeting
Meetings go SCHEDULED, LIVE, ENDED or Cancelled; the host starts by joining, can edit only before it starts, cancels scheduled ones, ends live ones for everyone, and deletes finished ones.
For School administrators, HR managers. Updated 2026-10-09.
Overview
Statuses: Scheduled, Live, Ended, Cancelled. The host (or any Admin or HR manager) sees Start meeting on a scheduled meeting; starting by joining the room moves it to LIVE. Others see "Waiting for host" until the host starts it, then Join now.
Edit is available only while the meeting is still scheduled (changing time, title, invitees, passcode and guest options); new invitees get a "You are invited" notification and existing invitees get "Meeting updated" if the time or title changed. A meeting cannot be moved to the past.
Cancel (scheduled only) notifies all invitees "Meeting cancelled" and cannot be undone. End (live only) asks "End this meeting for everyone?", disconnects the room and closes it. Delete (trash icon) is offered for Ended or Cancelled meetings only; a live meeting must be ended first.
The Meetings page has Upcoming and Past tabs, a search box, and, for users with the “view meeting” permission, a Mine and All switch to see every meeting in the school; the list refreshes every 30 seconds.
Updating needs the “edit meeting” permission and deleting needs the “delete meeting” permission; only the host or Admin/HR manager can perform them ("Only the host can change this meeting").
Before you start
- The “edit meeting” permission (and the “delete meeting” permission for deletion)
- You are the host or an Admin / HR Manager
Steps
- Open Meetings and find the meeting
- To change details select Edit, update the form and choose Save changes
- To start, select Start meeting and join the room
- To close a running meeting select End and confirm
- To call it off before it starts select Cancel and confirm Cancel meeting
- After it is over, select the trash icon to delete it
Common problems
Error "Only a meeting that has not started can be changed"
Edit is only possible while the status is Scheduled. Cancel and create a new meeting if the meeting is live or over.
Error "End the meeting before deleting it"
Select End on the live meeting first, then delete it.
Invitees see "Waiting for host"
Invited people cannot enter until the host joins or starts the meeting. Ask the host to open the room.
Cannot see other people's meetings
The default view is Mine. Users with the “view meeting” permission get a Mine / All switch; Admins and HR managers manage any meeting.