Review Payment History, Export Collections, and Print Receipts
Payment History keeps receipt records, reversed collections, filters, PDF export, and printable branded receipts.
For School administrators, Accountants. Updated 2026-08-01.
Overview
Payment History lists fee collections with receipt or batch identifiers, amount, payment method, reference, student, fee category, recorded-by user, and date. It supports search, date filters, pagination, PDF export of matching records, printing a receipt, and reversing an eligible collection.
Reversed collections stay visible in history so the audit trail remains intact. Printable receipts use the school profile and logo, show the student, payment method, lines paid, reference, recorded-by user, and total received.
Before you start
- Collect at least one payment
- Update School Profile if the receipt needs branding
Steps
- Open Payments > History
- Search by receipt, student, or relevant text
- Use date filters to narrow the collection period
- Select Export PDF to download matching payment history
- Select Print on a collection to open the printable receipt
- Use Reverse only when correcting a wrongly posted payment
Common problems
A receipt number appears shortened in the table
The table shows a short reference for scanning; the printable receipt includes the longer receipt ID.
The exported history is missing rows
Clear search and date filters before exporting if the full history is required.
A receipt has no logo or incorrect contact details
Update Settings or Setup > School Profile, then print again.