Clock In or Out by Scanning the Gate Screen
Open Clock in / out, scan the kiosk screen code with your camera, and the first scan of the day clocks you in; a later scan clocks you out.
For School administrators, Accountants, Teachers, Staff, HR managers. Updated 2026-10-09.
Overview
Staff clock in at https://portal.myschoolgh.com/clock (sidebar Attendance > Clock in / out, shown to Admin, Accountant and Teacher; the page is open to any signed-in staff, not students or parents, who get 'Only staff can clock in here').
Select Scan the screen to open the camera, or scan the QR on the gate screen with the phone's own camera, which opens the page with the code. The page sends the code, the phone's location if allowed and a device ID.
Results: the first valid scan of the day records a check-in (Clocked in at the place, with '(late)' if past shift start plus grace), a second scan records a clock-out when 'Record clocking out' is on, and any further scan says 'You are already clocked out for today'.
A green card means success; an amber card means the phone is waiting for HR approval; a red card shows the reason. Scan again retries. The kiosk code changes every few seconds and the previous code is still accepted briefly. Lateness is recorded for HR review and does not change pay.
Before you start
- Signed-in staff account
- Kiosk screens registered by an admin
- Camera permission, and location permission if the school requires on-site clocking
Steps
- Open Attendance > Clock in / out on your phone
- Select Scan the screen and allow the camera
- Point at the QR code on the gate screen
- Allow location if asked
- Wait for the green confirmation with your place name
- Repeat the scan when leaving to clock out
Common problems
'That code has expired. Scan the screen again.'
The screen code rotates. Scan again right away from the live screen, not a photo.
Amber message about a new phone
Own phone only is on, and this phone is not yet approved. HR approves it in Attendance > Needs attention.
'You scanned a moment ago. Wait N minutes between scans.'
A minimum gap applies between scans (default 5 minutes). Wait and scan again.
'Turn on location so we can confirm you are on site.'
The school requires on-site clocking. Enable location for the browser or app and retry.