Add Places, Set the Map Radius and Print a Static Code
Places are named entrances with optional map coordinates and an allowed radius; each can generate a printable, never-changing QR.
For School administrators. Updated 2026-10-09.
Overview
In Attendance > Kiosk set-up, the Places card lists each place with its coordinates and radius and the number of live screens. Add place opens a form: Name (2 to 80 characters, must be unique), a map picker, Latitude, Longitude and Allowed distance in metres (20 to 5000, default 200).
Without coordinates a warning says 'Must be on site' cannot check that place. Editing also offers a Staff can clock in here checkbox; a switched-off place rejects scans ('This place is switched off.').
Printed code shows a QR that links to https://portal.myschoolgh.com/clock with a signed code for that place and a Print button that opens a print sheet titled with the place name. Printed codes never change, so a photo works from anywhere; they are only accepted when Accept printed codes is on and are safest with Must be on site.
Creating or editing places needs the “edit attendance” permission; viewing needs the “view attendance” permission. The staff-QR tab also offers a separate school-wide printable QR for the older self-service flow.
Before you start
- The “edit attendance” permission permission
Steps
- Open Attendance > Kiosk set-up > Places and select Add place
- Enter a unique name such as Main gate
- Click the map or type latitude and longitude, then set Allowed distance
- Select Save
- To use paper codes, turn on Accept printed codes in the rules and save
- Select Printed code on the place and Print
Common problems
'A place with that name already exists.'
Names must be unique. Pick a different name or edit the existing place.
Printed QR scans say 'Printed codes are not accepted'
Turn on Accept printed codes in How staff clock in and save the rules.
Staff are flagged Off site although at school
Increase the allowed distance, or move the map pin to the real gate. GPS on phones can drift by tens of metres.