Applicant profile, CV and documents
The applicant page has Details, Documents, Interviews and Offer tabs. Documents allow up to 10 files (5 MB each); hired applicants cannot be deleted.
For School administrators, HR managers. Updated 2026-10-09.
Overview
Click any applicant on the board or in the Applicants tab. The header shows the applicant's progress along Applied > Screening > Interview > Offer > Hired and the "Move to stage..." control. Tabs: Overview/Details (contact info, source, expected salary, rating of 1 to 5 stars, notes, stage history), documents ("CV and certificates"), Interviews and Offer.
Edit applicant (needs the “edit recruitment” permission) changes first name, last name, email, phone, source, expected salary (GHS), notes and rating. An email already used by another applicant on the same posting is refused. Documents: online applicants arrive with their CV and certificates.
Staff can add more with the add-document control (kind CV, Certificate or Other). Allowed types are PDF, Word (.doc/.docx), plain text, JPG and PNG, up to 5 MB each, maximum 10 documents per applicant ("An applicant can have up to 10 documents."). Download opens the file; viewing needs the “view recruitment” permission.
Delete applicant (needs the “delete recruitment” permission) removes the applicant and their uploaded files permanently and is audit-logged. A Hired applicant cannot be deleted ("A hired applicant cannot be deleted."); to remove a mistaken hire, first move them out of Hired.
Before you start
- The “view recruitment” permission to view, the “edit recruitment” permission to edit or upload, the “delete recruitment” permission to delete
Steps
- Open Recruitment > Applicants and click the applicant (or click their card on the posting board).
- Review details and Stage history on the first tab.
- Open the Documents tab to download the CV or certificates, or add a file.
- Use the Edit option to correct contact details, rating or notes.
- To remove the applicant, use Delete applicant and confirm.
Common problems
Upload says "Upload a PDF, Word, text or image file."
Only PDF, DOC/DOCX, TXT, JPG and PNG are accepted. Convert other formats first.
"An applicant can have up to 10 documents."
Keep within the limit by uploading only the essential files for each applicant.
There is no Delete applicant button.
The button needs the “delete recruitment” permission and is hidden for Hired applicants.