Create an Academic Year
Create the academic year record that every term, class enrollment, fee, attendance record, result, and report depends on.
For School administrators. Updated 2026-08-01.
Overview
An academic year defines the top-level school calendar period, such as 2026/2027. It needs a clear name plus a start date and end date. Marking a year as Current makes it the active year used across setup, attendance, fees, assessments, reports, and transcripts.
When preparing to end the current academic calendar, create the upcoming year first and mark it as Next instead of Current, then create the next term inside it.
Before you start
- Know the school's academic calendar dates
Steps
- Open Setup > Academic Years & Terms
- Select New year
- Enter the academic year name (e.g. 2026/2027)
- Set the start date and end date
- Choose whether to make it current
- Save
Common problems
The year name is rejected
Use a name between 4 and 40 characters, and make sure the end date is on or after the start date.
The school is starting a new academic year
Create the new year, create its first term, mark both as Next, then close the current term to promote them.