Generate and Collect Transport Fees
Generate bills for transport assignments, then collect payments and review outstanding balances.
For School administrators, Accountants. Updated 2026-08-01.
Overview
Transport bills are generated for selected assignments or for all unbilled assignments at once, with an optional amount override and a choice to overwrite existing bills.
Collecting a payment cannot exceed the outstanding balance, and the regular fee payment screen deliberately blocks transport bills, directing collection through this dedicated transport workflow instead. Bulk deletion of transport bills is limited to bills with no payments and a full outstanding balance.
Before you start
- Assign students to a bus or route first
Steps
- Open Transport > Fees
- Select assignments, or Generate for all unbilled
- Confirm Create Transport Bills
- Use Collect on an outstanding balance to record a payment
- Use Delete selected to remove eligible unpaid bills in bulk
Common problems
No transport bills could be generated
The selection resolved to zero active, unbilled transport assignments; confirm the assignments are active first.
A transport payment fails for exceeding the balance
Reduce the payment amount so it does not exceed the outstanding transport balance for that student.
A transport payment attempted through the regular fee screen fails
Transport bills must be collected through Transport > Fees, not the regular Payments screen.