Safety & welfare
Know who collected every child and who needs extra support
A gate desk that checks each collector against the authorised list, a confidential counselling desk, and the day-to-day boarding log — exeats, incidents, visitors, houses, beds and house points — all tied to the same student record.
- Dismissal desk. Search the child, pick the collector, verify their PIN or ID, then release. Guardians are notified immediately, and a refusal needs a reason.
- Parent-managed collectors. Guardians keep their own authorised collectors, each with a PIN they can regenerate. Someone not on the list can only collect after a phone confirmation and a note.
- Counselling cases. Confidential cases on a board with priorities, notes, sessions, referrals and follow-ups that remind the case owner when they fall due.
- Exeats, incidents and boarding. Approve exeats, log incidents by severity, run night and morning roll call, and award house points.
How it works
- Set up collectors. Guardians list who may collect their child; the school can edit the list too.
- Release at the gate. Staff verify the collector and record the hand-over; guardians get a notification.
- Follow up. Review the hand-over log, work welfare cases to closure and track incidents and exeats in one place.
Frequently asked questions
What if an unlisted person arrives to collect a child?
They can only collect once a guardian confirms by phone, and the staff member must record a note. Every release and refusal is audited.
Who can see counselling cases?
Only staff with welfare permissions. Cases are confidential and every action is audit-logged.
Does boarding need a separate system?
No. Houses, beds, roll call, exeats and house points live in the same system as the student records.
More MySchoolGH modules
- Fees & Accounting — Bill, collect and reconcile every cedi in one ledger.
- Payroll & Leave & HR — Ghana payroll, staff records and leave in one office.
- Attendance & Kiosks — Registers, trends, absence requests and staff clock-in kiosks.
- Assessment & Terminal Reports — Continuous assessment and report cards from one gradebook.
- Transport — Buses, routes and transport fees in the same ledger.
- Elections — Run a secure, anonymous school ballot end to end.
- Games Zone — Subject games that turn practice into XP and streaks.
- Online Lesson — Live video classrooms scheduled right from the timetable.
- Senior High School — Placement intake, WASSCE aggregates, boarding and houses.
- Colleges & Universities — Programmes, course registration, GPA and verifiable certificates.
- Student & Teacher Portals — Assignments, online tests, results, class chat and alerts.
- Library — Cards, loans, locked copies and a full stock history.
- Admissions & Waitlist — Pipeline, offers, waitlist and placement intake.
- SMS & Communication — Broadcasts, fee reminders, announcements and an SMS wallet.
- Timetable — A day-by-period grid with auto-generate and clash checks.
- Multi-campus Groups — Run several campuses with group finance, SMS and transfers.
- Health & Sickbay — Clinic visits, labs, pharmacy and immunisation records.
- Kids Zone — Calm, no-pressure learning activities for early years.
- Bookstore & Canteen — Point of sale, stock control and receipts for the school shop.
- Procurement & Assets — Purchase orders, supplier bills, petty cash and fixed assets.
- Recruitment & Appraisals — Hiring, contracts, staff appraisals, training and loans.
- Meetings & Surveys — Video meetings with guests, plus parent and staff surveys.
- Alumni & PTA Fundraising — An alumni directory, document requests and PTA dues.